How to Plan a Bazaar (10 Steps)

Decide when you want to host your bazaar. The holidays are a good time. You'll get lots of traffic, but may be competing with the bigger ones. You can do it during the off-season, in the spring or summer. You'll be the only one, but may have to spend more to advertise for it.
Decide what type of bazaar this will be. Do you want it to be a crafts or food bazaar or showcasing anything handmade?
Decide where you want to have the bazaar. A school or a church is a great place but, if you want your bazaar to be held during the holidays, make sure you are not competing against the church or school which may well be hosting a similar event. If you are able to utilize a school or church you will be able to use their chairs and tables.
Decide how much you want to charge, if anything. Vendors should be charged. You can charge them up front, for tables (if they don't bring their own); or you can simply take a percentage of their sales after the fact. Also, decide whether or not you will charge the potential customers. If the customers bring in two canned goods, for example, you could let them in free. Either way, make sure you plan to make a little something for your time and effort.
Pick a cause to support. Maybe you have a charity already, or you want the money to go back to your church or school. People like supporting causes.
Go to your local school, city hall, or church with your proposal. Inform them of the number of people expected and the safety precautions that you plan to implement.
Secure the necessary permits from the city, police, or fire departments. Many of these will depend on where you hold the event.
Write an ad and put it in the paper, on-line, on craigslist.com, and on flyers to be distributed by hand, at grocery stores, or to be included in the newspaper as an insert. Make sure these ads inform people about the bazaar and provide contact information so potential vendors to sign up.
Open a separate bank account for the bazaar if you plan on doing it again in the future.
Communicate with your vendors to make sure they know the days and times to set up, procedures, rules (no leaving the booth or taking down early) and the food rules.
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How to Decorate a Reception Hall for a Conference

Arrange the tables so that all conference attendees can see the speaker at the front of the room. Table arrangement will help determine how the rest of the room is decorated.
Cover the tables with either a neutral table cloth or with one that complements or matches the colors of the conference logo. Make sure that the color you choose does not hurt your attendees' eyes. Any color that is very bright may begin to irritate conference goers' eyes after just a few minutes.
Cover the chairs if they clash with table covers or if they are unappealing to the eye. Folding chairs will always need to be covered in order to make them look more comfortable and welcoming to guests. A neutral color should be used for the chairs so that you do not overwhelm your guests with too much color.
Add small, useful centerpieces to every table. If using long tables you can use one centerpiece for every four chairs. A useful centerpiece may include a covered box of tissue and a wine glass full of pens with the conference's logo on them. Remember that you do not want to block attendees' view of the speaker.
Attach a large print of the conference's logo to the front of the lectern being provided to the speakers. You can also use prints of the conference logo to decorate the walls of the reception hall.
Hang wall hangings that correlate with the conference's main goal or theme. If you are hosting a computer conference, wall hangings with pictures of the latest computer hardware will add a nice touch and give attendees something new to look at during breaks in activity.
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How to Design a Pastoral Banquet

Settle on the number of guests to invite to your event. Besides the pastor, his staff and his family, you may choose to invite the entire church, or key leadership. You will need these numbers first in order to adequately plan and design the pastoral banquet. Create your guest list and have it handy always.
Send out invitations using a guest list. Ask for RSVP's so you can have solid numbers to give to the caterer.
Choose the location of the banquet. Your church may have a fellowship hall, if so you should use that one. If the group is larger than can be adequately seated in your hall, or you do not have a fellowship hall, you should look for one to rent. Ask others who you know have held banquets for some good recommendations. When you find the right one, make the deposit and set the date.
Acquire dining chairs and tables. Determine how many of these you will need by having one chair per guest. Then ask the rental company how many chairs can one table comfortably seat. Ask your rental company how muchthey will be providing according to the initial contract and how much it would cost to add more, if you should need them.
Create a seating chart using the guests from your guest list. With a pencil write the names in of all your guests, placing them where you want them to sit. A traditional way to seat people is to place them is alternating the sex of the guest This will keep the conversation flowing easily during the banquet.
Using your theme selection to help you decide the colors you will be using for the event. Color choices will effect table dressings, streamers, balloons and centerpieces. Stick with one or two colors to keep it simple.
Rent or buy tablecloths to cover the dining hall tables. They should be long enough to reach the floor but not to be a tripping hazard for the elderly. Besides covering tables for diners you will also need to cover the food and serving tables.
Decide on what style of dinnerware, silverware and stemware you will be using. Buy or rent the utensils you need. Practice your dinner arrangements by setting place settings and adjusting them until you are satisfied with the look. Write down your choices and decisions so on the day of the banquet you'll have a guide to use.
Design the centerpieces for the banquet by implementing the theme choice into them. Make the pastor's table centerpiece much larger than the regular table centerpieces.
Meet with the caterers you have selected and choose a menu to serve the night of the banquet. Ask for volunteers to help serve for the banquet. Book the special speaker to come for the event. Take the menu, the agenda and any program you design to the printers to have them made. Purchase awards or gifts you will be presenting to pastor. Arrange for a church group or committee to decorate the banquet hall before the event.
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