How to Conduct a Business Meeting in Japan (7 Steps)

When you meet your counterparts, bow. The Japanese do not shake hands, other than when Westerners would give each other a hug. They might make an exception for business meetings. Wait for the Japanese businessman to offer his hand. Introduce your colleagues by title and function as well as name.
Sit at the meeting table opposite from your hosts. Seat your delegation in reasonable order of rank. If you're the head of the delegation, take the best seat. In Japan, that is the one farthest from the door. If you are using an interpreter, make sure he or she (usually she) sits next to you.
Exchange business cards with all the other participants in the meeting. If you are head of the delegation, you will be expected to start. Do it like this: Face the person with whom you are exchanging cards. Hold your card with both hands. If you have Japanese cards, have the Japanese side up. Bow. Introduce yourself--say your name and your company. Thank the person for meeting with you. Hand over your business card. Listen carefully to the introduction by the person whose business card you are receiving. Take the card with both hands and look at it. Move on to the next person. Don't write on the cards and don't put them in your pocket, but keep them on the table in front of you.
Thank your hosts for agreeing to meet with you. Hand out your presentation material. Japanese businessmen usually appreciate if you send the material in advance, if possible.
Speak slowly and clearly (but do not exaggerate) in your presentation. By handing out material in advance, the Japanese can follow the presentation as you speak.
If you are using an interpreter, make make pauses to enable complete translation.
Tell your hosts that you can take questions during the presentation, if that is the case.
Don't be surprised if the Japanese do not say anything. They may not want to embarrass you with questions, or they might wait for their superior to ask questions first.
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How to Plan a Red Carpet Event

Decide on the purpose and theme of your event. Are you planning a party to provide entertainment, a charity or fund-raising event to raise money for a cause or are you celebrating a major milestone or accomplishment?
Develop a budget for your red carpet event. This will keep you on track as you come up with your guest list and select a venue, a caterer and décor.
Make a guest list. This will give you an idea of how many people will attend the event, which you will need to know when you make decisions about your party location and menu.
Visit 5 to 7 locations to find the perfect venue to host your red carpet event. Compare the capacities, the cost and the convenience or uniqueness of the locations, and consider the season for outdoor venues.
Search for vendors. You'll want to get price estimates and menu ideas from at least two different caterers. A red carpet event could include a buffet-style or a sit-down dinner. Decide whether you want to do an open bar or cash bar. Be sure to price appetizers, entrees, cocktails, non-alcoholic beverages and desserts. Find a local photographer to take pictures during your event. Contact a florist and select decorative flowers that complement your party theme.
Create your invitations. You can make your invites at home using a word processing program like Microsoft Word or a design program like Adobe Illustrator or Microsoft Publisher. If you'd rather buy your invitations, visit your local stationery stores and office supply stores to review your options. Be sure to inform guests of directions, date and time of the event, proper attire and instructions on how to RSVP. Send invitations to everyone on your guest list 6 to 8 weeks before the scheduled event.
Visit your local party supply store or superstore to pick up elegant items to decorate your venue. Candles and balloons are popular, but you may find more unusual decorations. Use your imagination.
Don't forget to rent or purchase a red carpet! Check your local party suppliers or do an online search to find sources. To give your event real Hollywood appeal, you may even consider purchasing a step and repeat wall, the large-scale banner printed with media logos that is hung along the red carpet at the venue entrance. You can have banners custom-made with your own party-themed logos.
When you have received all your RSVPs, follow up with your vendors and give them your final count of attendees.
Create an agenda for your event to keep you organized on the big day. Include a schedule of tasks that need to be done before the event, the start time, any special activities during the event, the end time and tasks for the clean-up period, if necessary.
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